AZ GITA - IT Coordination & Planning

GITA offers many services to State agencies, and State agencies are required to report certain information related to information technology to the agency. This Agency Resources page provides CIOs and other State Information Technology professionals with relevant information about:

GITA achieves statewide information technology coordination and planning through the development of a Statewide Strategic IT Plan; an Architectural IT Framework, Policies, Standards and Procedures; and State Agency Planning, Standards Compliance, and Inventory Reporting.

IT managers at State agencies should be aware of the Statewide Strategic IT Plan as it sets forth IT goals for each fiscal year. Agencies should also follow the State’s architectural framework and related policies, standards and procedures. In addition, agencies are required to submit annual planning, standards compliance and inventory reports.

State Agency CEOs and CIOs have the statutory responsibility to complete and submit information technology plans and reports to GITA in a timely manner. To better facilitate reporting requirements, executive branch agencies, boards and commissions have been separated into two groups (Group 1 and Group 2) based upon their IT expenditures and critical services provided to the state. The two groups complete reports and assessments using different online applications and paper submissions as follows:

Required Agency Submittals	Description	Submit to GITA by
Agency Strategic IT Plans	The IT Plan establishes strategic IT goals, objectives and performance measures of the agency for the next four years for Group 1 agencies using the online Planning Application, PARIS. Group 2 agencies are requested to complete a brief pull-down list and security questionnaire regarding their current practices and future plans using the online application TISA.	September 1st
Agency Standards Compliance Assessment	Group 1 agencies assess their compliance to statewide policies and standards for the ensuing four years. This assessment is part of the Strategic IT plan for each agency and is entered using the online TISA application.	September 1th
Agency IT Asset Inventory	Both Group 1 and 2 agencies update their IT asset inventory by submitting this information online using the Information Services Inventory System (ISIS) application.	September 30th
IT Surveys	Periodically complete IT-specific surveys relating to trends and issues for the state.	As needed
Project Investment Justification Form	IT projects $25K and over must be justified through submittal of this form and approved by GITA prior to the expenditure of funds for the project. Projects $1million and over also require Information Technology Authorization Committee approval.	As needed
Project Oversight	Once approved, Projects are evaluated and monitored by the Oversight group, through a series of status reporting and other notification and documentation submittals, until completion	According to reporting frequency set by Oversight Analyst
Web-Related Development Notice of Intent	Prior to starting a web-related development project a Notice of Intent submittal is required. This establishes and enables a consistent look and feel for all state agency web sites.	As needed
Encryption Readiness Notice of Intent	Prior to purchasing and/or implementation of an encryption solution the Encryption Readiness Notice of Intent is submitted to GITA.	As needed

GITA has partnered with the Arizona Government University to offer a State Project Management Certification program. This certification program provides State and local government employees with the project management skills to effectively and efficiently develop, implement and monitor State projects.

Effective July 1, 2008, GITA and ITAC will require certain major and/or agency critical projects be managed by State certified project managers.