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  Information Services Inventory Status (ISIS)

Web Applications


ISIS Inventory Import File Format - FY2010

 

Column

           Field Name

  Type/Length

         Notes

1

A

Location

Text/32

Optional

2

B

City

Text/32

Optional

3

C

Manufacturer Name

Text/32

Required*

4

D

Asset Group

Text/32

Required*

5

E

Asset Type

Text/32

Required*

6

F

Asset Code

Text/32

Required*

7

G

Status

Text/32

Required*

8

H

Maintenance Type

Text/32

Optional*

9

I

Disposition

Text/32

Optional*

10

J

Disposition Date

MM/DD/YYYY

Optional

11

K

Version Name/Number

Text/32

Optional

12

L

Number of Seats

Numeric

Optional

13

M

Model Name/Number

Text/32

Optional

14

N

Serial/License Number

Text/32

Required (7+ Char)

15

O

Asset Tag Number

Text/32

Optional

16

P

Unit Cost

Currency

Optional

17

Q

Acquisition Date

MM/DD/YYYY

Optional

18

R

Maintenance Vendor

Text/32

Optional

19

S

Lease Number

Text/32

Optional

20

T

Comments

Text/32

Optional

21

U

Agency AFIS Code

Text/3

Optional

22

V

Sub Organization

Text/32

Optional

23

W

Fiscal Year of Inventory

Numeric/4

Required

 

*Columns 3 through 6 must use standard naming conventions found under Manufacturer names, Asset Groups, Asset Types, and Software Product Asset Codes.

*Column 7 (Status) is either Owned, Leased or Employed, where the latter is an asset in use by state employees but owned by an entity such as the Federal Government.

*Column 8 (Maintenance Type) is either In-House, Maintenance Contract, Time and Material, Unknown, or Warranty

*Column 9 (Disposition) is either Current, Interagency Transfer, Non-Operative, Risk Mgmt, Surplus Property, Trade In

If the Sub Organization code is missing for an agency, the assets will be uploaded at the Agency level noted at the top of the webpage. 

Inventory Year always refers to a fiscal year, so uploads in Sept of 2009 are for FY 2010, hence Column 23 must have 2010 in the field.

Page last edited: 06/09/2009

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